Visit Fusion PKG at Make Up in Los Angeles!  2/27 – 2/28
Visit Fusion PKG at Make Up in Los Angeles!  2/27 – 2/28
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Payroll and HR Specialist

Position Overview

The Payroll and HR Specialist provides payroll preparation and processing on a semi-monthly basis. Responsibilities include entering payroll updates and changes, payroll reconciliation and coordinating with finance and human resources staff to complete semi-monthly payroll runs. Additional payroll duties include investigating payroll inquires, preparing garnishment reports, completing third-party employment verification, leading payroll audits, performing employee database maintenance and other payroll and compliance related duties. This role may also assist the finance department in creating and maintaining financial documents and reports.

HR administration duties will support a wide range of human resources initiatives including on-boarding and off-boarding, open enrollment and benefit administration, HR compliance and assisting with employee requests. Additionally, this position will support recruiting activities, career growth initiatives and other HR initiatives under development.


Essential Duties and Responsibilities


Process and post payroll on a semi-monthly basis; Coordinate new hire data, transfers, merit, bonus, commissions and other payroll changes with Human Resources.

Provide day-to-day support and issue resolution to employees to address payroll questions and requests; Provide status reports on more complex issues until resolution is complete.

Research and analyze monthly, quarterly and yearly tax issues or concerns.

Address inquiries from state and federal agencies, involving others as needed.

Stay current on payroll regulations for states in which we have offices and employees.

Consult with and recommend process improvements to the CFO.

As the Concur (expense reporting software) Administrator, review expense reports and work with the appropriate parties to resolve discrepancies; Train new employees on the use of Concur software and address any ongoing employee questions.

Provide general support to on-going Finance departmental initiatives.

Lead or participate in other assigned projects.

Human Resource Administration

Primary resource for conducting new hire orientation, open enrollment and benefit enrollments and tracking on-going HR system changes.

Key contact for all payroll and benefit related questions.

Track on-going employment changes, status updates, terms, etc.

Assist with refining on-boarding processes and retention initiatives.

Coordinate new-hire emails and associated corporate communication; Ensure new hire paperwork and day-one activities are complete.

Prepare confidential correspondence, reports, required legal filings and exit interviews.

Broadly support recruiting efforts: Conduct pre-hire assessments, background checks and reference checks prior to an offer of employment.

Work with appropriate vendors to ensure all compliance related documents are completed and submitted in a timely manner (state and federal compliance reports, unemployment claims, workman’s compensation, 5500 form, etc.).

Lead or participate in other assigned projects.

Expectations for Success
  • Committed to be our brand and cultural ambassador
  • Committed to work in a framework of integrity and urgency to meet or exceed expected requests from employees
  • Accuracy of data, timeliness of tasks, clarity of communication
Position Requirements
  • Bachelor’s Degree in business, finance, accounting, human resources or associated fields from an accredited college or university
  • Three or more years of payroll processing; Prior ADP or Insperity payroll related experience a plus
  • Three or more years of HR general support; preferably in a small or mid-size company
  • Intermediate knowledge of benefits and open enrollment required
  • Intermediate proficiency in MS Office
  • Work experience with Concur or other expense reporting software strongly desired
Competencies for Success
  • Initiative: Identifies what needs to be done before being asked or required; Seeks out others involved in a situation to learn their perspective; takes independent action to change the direction of events to reach desired outcome
  • Attention to Detail: Pays close attention to finer points of a project or document; thorough in review; ensures accuracy of information
  • Analytical Thinking: Approaches problems using a logical, systematic and sequential approach; Notices discrepancies and inconsistencies in information; approaches a complex task or problem by breaking it down into its components parts and considering each part in detail
  • Results Orientation: Focuses on the desired end result; consistently meets and exceeds expectations; Maintains commitment to goals, in the face of obstacles and frustrations; approaches goals with a strong sense of urgency
  • Confidentiality: Understands the importance of privacy and confidentially of payroll, financial, and employment related documents; is diligent is setting and following processes to ensure confidentially of data
Work Environment and Physical Demands

The work environment and physical demands are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet to moderate in an office setting.

The employee is frequently required to be in a stationary position and regularly use the computer keyboard and mouse and will view the computer monitor frequently. The employee is occasionally required to stand, walk and reach with hands. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee may occasionally lift and/or move up to 10 pounds.

Reasonable accommodations may be made to enable individuals to perform the essential job functions.